Privacy Notice

Parishes of All Saints’ Botley, St Peter’s Curdridge and Holy Cross Durley referred to as BCD Churches and part of the Diocese of Portsmouth (bcd-churches.org.uk)

 

Disclaimer
 

Information on this website is provided for general purpose information only, unless otherwise stated and is subject to change without notice, and your regular review of these terms is assumed with your continued use of the website.

 

We do not provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or sustainability of the information and materials found and offered on this website for any particular purpose.

 

Despite our best efforts this website in whole may contain errors, we do not accept liability for loss or damage caused by inaccurate information.

 

For use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products/services or information available including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from the loss of data or profits arising out of, or in connection with the use of this website meet you specific requirements; in no event will we be liable for any loss or damage including without limitation, indirect or consequential loos or damage, or any loss or damage whatsoever arising from the loss of data or profits arising out of, or in connection with the use of this website.

 

We may include links to and from other sites, by following these links you are agreeing to the respective sites’ own terms and policies; ‘we’ hold no obligation or further contract once you have left the pages of our site and accept no responsibility or liability for the contents of these sites or their terms.

 

We hold no control over the content of such sites and disclaim any liability in respect of your use of such sites.

 

About

BCD Churches are committed to protecting the personal information of our users. This page answers some important questions about how we can collect, use and protect your personal details – including information about our cookies policy.

 

How and why we collect information

Information is collected through our online contact forms and email links – we will use your information to reply to your communication.

 

What we collect

When using our website we sometimes receive personal information about you. For example, if you fill in a contact form you will tell us who you are and how we can contact you and any comment you might make.

 

No personally identifiable information is collected about you unless you explicitly submit that information on this website.

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How we use this information

If you pass information to us through the website including contact information we may use this to reply to your communication. We will keep your information confidential and we will only use your information within BCD Churches.

 

For details of our data privacy policy please see below.

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YouTube & Vimeo

If you play an embedded video on our site, there may a cookie set by YouTube or Vimeo containing anonymous, non-personally-identifiable information about the number of playbacks of embedded videos. To find out more please visit YouTube’s embedding videos information page. You can find out more on the Google Privacy Policy (Google owns YouTube): www.google.com/intl/en/policies/privacy and the Vimeo Privacy Policy: http://vimeo.com/privacy

 

Copyright & Photography

Permission to use photographs on this web site is gratefully acknowledged to the persons or organisations whose names appear beside the photographs.

 

No photographs in this website may be reproduced for any purpose without prior permission which must be obtained in writing from the web master or Parish Administrator.

 

If you would like to know more about copyright in images please contact the Parish Administrator.

 

Who to talk to

If you would like to know more about BCD Churches, our website or would like some advice about related information please contact our Parish Administrator: office@bcdchurches.org.uk

 

Miscellaneous

It is important for you to appreciate that this website provides links to other independent websites, both within the Church of England and outside. This policy only applies to direct access to the BCD churches website – URLs starting with https://www.bcd-churches.org.uk

 

We are not responsible for the availability or content of external sites that may be linked to, from the site. If you find a broken link or if you have any questions or concerns about a link, please contact our webmaster: webmaster@bcd-churches.org.uk

Data Privacy Notice
 

New regulations, the General Data Protection Regulations (“GDPR”), come into force in May 2018, introducing more stringent rules on how ‘personal data’ is processed. This notice gives more information about these new regulations. 

 

1. Your personal data – what is it?

Personal data relates to an individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by GDPR. 

 

2. Who are we? 

The PCCs of All Saints’ Botley and St Peter’s Curdridge and Holy Cross Durley (referred to in this policy as ‘we’ or the ‘Church’) are the data controllers (contact details below).  This means we decide how your personal data is processed and for what purposes. 

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3. How do we process your personal data?

We comply with our obligations under the “GDPR” by keeping personal data up to date; by storing it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure, by ensuring that appropriate technical measures are in place to protect personal data and by ensuring that it is destroyed when it is no longer required or relevant.

 

We use your personal data for the following purposes:

To enable us to provide a voluntary service for the benefit of the congregation of the Church and the  wider village community including our united parishes of Botley, Curdridge and Durley

To administer membership/participation records such as rotas and church groups

To fundraise and promote the interests of the Church

To manage our employees and volunteers

To maintain our accounts and records (including the processing of gift aid applications)

 

4. What is the legal basis for processing your personal data?

The General Data Protection Regulations provide several acceptable reasons for processing your information.

If you are a member, frequent attendee or new contact of the Church or a group associated with the  Church, we have a “Legitimate Interest” to process your personal data for the smooth running of the Church

If you are not a member, frequent attendee or new contact we will require your “Consent” to process your data

If you are a Church employee or otherwise have a contractual relationship with the Church your “Contract” provides the basis for processing data;

If there are legal obligations such as child protection record-keeping or baptism, wedding and funeral records we have a “Legal” reason to process data.

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However, for keeping in touch with you electronically the Privacy and Electronic Communications Regulations require your opt-in consent to enable us to keep you informed by phone, email, or text about news, events, activities and services that we deem relevant to those associated with the Church. 

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5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the Church in order to carry out a service to Church members or for purposes connected with the mission of the churches of All Saints’ Botley, St Peter’s Curdridge and Holy Cross Durley. We will only share your data with third parties with your consent.

 

6. How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website  Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

 

7. Your rights and your personal data

Unless an exemption under the GDPR applies, you have the following rights with respect to your personal data:

The right to request a copy of your personal data which we hold

The right to request that we correct any personal data if it is found to be inaccurate or out of date

The right to request your personal data is erased where it is no longer necessary for us to retain such data

The right to withdraw your consent to the processing at any time

The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing

The right to request that we provide you with your personal data and where possible, transmit that data directly to another data controller, known as the right to data portability, if you have given consent

The right to object to the processing of personal data at any time

The right to lodge a complaint with the Information Commissioner’s Office.

 

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

 

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the Church Administrator 01489 782445, office@bcd-churches.org.uk.

 

You can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.